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Oceanfront meeting rooms and Voyager 47 Club Lounge VIP experience at Waikiki Beach.
Outrigger Reef Waikiki Beach Resort's beachfront setting was once a favorite gathering place for Hawaiian royalty. Today, that spirit of hospitality is still embraced at this prime location for Waikiki meetings.
Experience sweeping ocean views from the Voyager Boardrooms and a VIP experience with Voyager 47 Club guest rooms. The resort's Diamond Head Terrace conference room is an alternate venue for mid-sized business meetings in Waikiki with 2,520 square feet of flexible space adjoining the swimming pool and Shore Bird Restaurant & Beach Bar. Built-in drop-down wall screens, Wi-Fi, and on-site catering provide essential services.
Your attendees can enjoy the music of Hawaii's slack-key legends every night at Kani Ka Pila Grille, and dine on Pacific Rim cuisine at Ocean House Restaurant. Outrigger Reef's desirable location at Waikiki Beach Walk® is near specialty shopping, and notable restaurants that include Roy's Waikiki and Ruth's Chris Steakhouse. Kalakaua Avenue's luxury retailers and evening entertainment are just a few minutes stroll.
Outrigger Reef Waikiki Beach Resort is 1 mile from the Hawaii Convention Center, 3.5 miles from downtown Honolulu, and 9 miles from Honolulu International Airport.
|Voyager Boardroom #1 (Diamond Head corner)||28 x 12||340||6-8||-||-||12||-||-||-|
|Voyager Boardroom #2||28 x 11||338||6-8||-||-||12||-||-||-|
|Diamond Head Terrace (4 rooms combined)||72 x 35||2,520||10||196||140||70||196||140||14|
|Diamond Head Terrace (3 rooms combined)||54 x 35||1,855||10||147||90||50||147||90||10|
|Diamond Head Terrace ( 2 rooms combined)||36 x 35||1,241||10||98||60||30||98||60||6|
|Diamond Head Terrace (single room)||17 x 35||612||10||48||30||18||49||30||2|
A final guaranteed guest count is due by 12:00 noon seven (7) days prior to the function. You will be charged this guaranteed count, or the actual attendance, whichever is greater. If you do not provide a guaranteed count, the "number agreed", as indicated on the Banquet Event Order, will be the final guarantee.
The Hotel reserves the right to relocate a function location and back-up space based on final guarantees and set-up specifications to better service your guests.
Should a function be cancelled after the final program is set, the following Food and Beverage fees will apply:
Notification of Cancellation Prior to Arrival
Fee: Percentage anticipated Food and Beverage Revenue plus 4.712% tax.
0 - 15 days: 100%
16 - 30 days: 50%
No food or beverage of any kind will be permitted to be brought into the Hotel by the Guest or any of the Guest's agents, employees, guests, licensees or invitees without the express special permission of the Hotel. The Hotel reserves the right to charge for the service of such food and beverage. The sale and service of alcoholic beverages is regulated by the County of Honolulu. The hotel is responsible for the administration of those regulations. All alcoholic beverages must be served by a hotel representative.
Menu Changes and Substitutions
Menu changes received within 7 days prior to a function will be subject to additional charges. It is our intent to accommodate any requests due to dietary restrictions. These requests must be provided 7 business days prior to the function or an additional fee will apply.
Banquet Bar Service
The Hotel requires a bartender fee per bar for a minimum of two (2) hours. One bartender is staffed per every 50 guests
Service Charge and Sales Tax
All food and beverage are subject to 22% service charge (taxable). Hawaii State Excise Tax, currently at 4.712%, will be applied to all charges
Please contact the Outrigger Reef Waikiki Beach Resort for if you have questions or require additional information about catering menus and services:
Outrigger Reef Waikiki Beach Resort
Catering & Events Coordinator
Should inclement weather occur, a decision will be made by Patron and the Event Manager regarding the reassignment of the function to an inside location. The Hotel reserves the right to make a final decision to move any outdoor function due to weather. The decision to move a function must be made no less than 5 hours in advance of the scheduled start time, depending on the complexity of the set-up. There is a 10:00 pm curfew for all outdoor functions.
The shipment and quantity of meeting and event materials and boxes must be coordinated directly with the Event Manager prior to shipping. All boxes should be addressed to the following to ensure proper record and storage of shipment:
Outrigger Reef Waikiki Beach Resort
2169 Kalia Road
Honolulu, Hawaii 96815
Group/Event Name/Guest Name/Arrival Date
Number of Items in Shipment
Please note that there is a minimum charge of 5 USD per box plus 4.712% tax from point to point for delivery and storage of meeting and event boxes. Boxes will not be accepted more than 7 days prior to the scheduled meeting or event.
The Hotel can arrange entertainment and décor requirements. If you choose to book your entertainment direct, set-up/rental fees will be assessed for load-in, staging, lighting and power. It is understood that the premises will be left in a neat and orderly condition, free of debris or display refuse. Based on time and labor, the patron will incur additional charges for the removal of the group's material by the hotel staff at the close of any event.
Decorations, signage and displays brought into the hotel must be pre-approved. Items may not be attached to any stationary wall, air wall, pillar, floor, door, window or ceiling with tape, nails or other substance in order to prevent damage. No signage of any kind is permitted in the lobby. Signage is to be utilized outside the meeting rooms.
All clients must provide pre-notification and description of storage requirements, MSDS and other documentation as requested, 14 days prior to the equipment/materials arriving to the property. Hotel reserves the right to refuse acceptance of any or all hazardous materials, equipment, chemicals, combustibles or any product deemed potentially unsafe to the well being of hotels guests or employees.